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Records Management

GV Governance

Record Code

Record Series / Activity

Description / Scope Notes

Examples of Record Types

Retention Period 

Final Disposition

Office of Primary Responsibility (OPR)

Privacy Considerations (Y / N)

GV-01

Constitution and Governing Bodies

Records related to the creation, structure and governance of the institution

Advisory Council | Charter and By-Laws |
Delegation Authority | Constitutional Mandate | Research Chairs

Life of Corporation + 5 years

Archive

JOB / COT Project / CNA-NL (TBD)

Y

GV-02

Board Meetings

Records related to proceedings of the Joint Oversight Board (JOB) and other proceedings not covered elsewhere

Agendas | Board Members | Meeting Minutes | Voting Records | Resolutions of the Board | Appointments and Reappointments

Life of Corporation + 5 years

Archive

JOB / COT Project / CNA-NL (TBD)

Y

GV-03

Audits

Records related the to external and internal audits

Audit Reports | Audit Workpapers | Management Responses

Audit Completion + 7 years

Archive

TBD

N