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Records Management

SM Security Management

Record Code

Record Series / Activity

Description / Scope Notes

Examples of Record Types

Retention Period 

Final Disposition

Office of Primary Responsibility (OPR)

Privacy Considerations (Y / N)

SM-01

Security - General

Records related to the processes associated with protecting personnel, students, visitors, equipment, buildings and information

Security and Emergency Management Records | Key and Access Card Requests | Logs and Alarm Reports  |  Lost and Found Registers | Security Patrol Records | Building Access Lists and Logs | Fingerprint Log Books | Photo ID | Sign-in Sheets | Visitor Cards | Visitor Logs Access Authorization Memos | Entitlements Lists

5 years

Destruction

Facilities (Manager)

Y

SM-02

Security - Investigations

Records related to security incidents and investigations including investigation of physical security, computer security and property crime

Incident Reports | Investigative Case Files

Final Resolution + 5 years

Destruction

Facilities (Manager)

Y

SM-03

Security - Video Surveillance

Records related to audio or video recordings used for security purposes

Security Camera Logs | Video Surveillance

1 year

Destruction

Facilities (Manager)

Y