Skip to main content

Records Management

ST Student Services

Record Code

Record Series / Activity

Description / Scope Notes

Examples of Record Types

Retention Period 

Final Disposition

Office of Primary Responsibility (OPR)

Privacy Considerations (Y / N)

ST-01

 Student Academic Support

Records related to the academic resources and support of students, to include their academic development while in school as well as counseling and preparation for post-academic careers

Counseling | Student Success | Career Centre | International Education Program Records | Help and Learning Centres | Workshops

5 years

Selective retention by archives

Shared

Y

ST-02

Alumni Relations

Records related to events and activities associated with the institution’s alumni to include those of the Alumni Association

Alumni Relations | Alumni Association

Permanent

Permanent retention

Studnt Affairs (Alumni Officer)

Y

ST-03

Student Life and Activities

Records related to extra-curricular (non-academic) student activities and other student life endeavors

Athletics and Recreation | Student Activities and Clubs | Student  Leadership and Representative Council

5 years

Selective retention by archives

Student Affairs (Shared)

Y